public WBRecord DeclareNewRecord(WBTaskFeedback feedback, String callingUserLogin, WBDocument document, WBRecord recordToReplace, String replacingAction, WBItem extraMetadata)
{
WBTerm functionalArea = document.FunctionalArea[0];
WBRecordsType recordsType = document.RecordsType;
string fullClassPath = WBUtils.NormalisePath(functionalArea.Name + "/" + recordsType.FullPath);
WBLogging.RecordsTypes.HighLevel("Declaring a document to the library with path: " + fullClassPath);
string datePath = "NO DATE SET";
string dateForName = "YYYY-MM-DD";
string oldDateFormat = "YYYYMMDD-";
// If nothing else we'll use the time now (which will be roughly the date / time declared as the date for the naming convention:
DateTime referenceDate = DateTime.Now;
if (document.HasReferenceDate && recordsType.DocumentReferenceDateRequirement != WBRecordsType.METADATA_REQUIREMENT__HIDDEN)
{
referenceDate = document.ReferenceDate;
}
else
{
document.ReferenceDate = referenceDate;
}
int year = referenceDate.Year;
int month = referenceDate.Month;
if (month >= 4)
{
datePath = String.Format("{0}-{1}", year.ToString("D4"), (year + 1).ToString("D4"));
}
else
{
datePath = String.Format("{0}-{1}", (year - 1).ToString("D4"), year.ToString("D4"));
}
dateForName = String.Format("{0}-{1}-{2}",
referenceDate.Year.ToString("D4"),
referenceDate.Month.ToString("D2"),
referenceDate.Day.ToString("D2"));
oldDateFormat = String.Format("{0}{1}{2}-",
referenceDate.Year.ToString("D4"),
referenceDate.Month.ToString("D2"),
referenceDate.Day.ToString("D2"));
string fullFilingPath = String.Join("/", recordsType.FilingPathForDocument(document).ToArray());
WBLogging.Debug("The original filename is set as: " + document.OriginalFilename);
String extension = Path.GetExtension(document.OriginalFilename);
String filename = WBUtils.RemoveDisallowedCharactersFromFilename(document.OriginalFilename);
String titleForFilename = document[WBColumn.Title].WBxToString();
String referenceID = document.ReferenceID;
// We don't want to use a title that is too long:
if (String.IsNullOrEmpty(titleForFilename) || titleForFilename.Length > 50)
{
titleForFilename = "";
}
if (String.IsNullOrEmpty(titleForFilename) && String.IsNullOrEmpty(referenceID))
{
titleForFilename = Path.GetFileNameWithoutExtension(filename);
// Let's now remove the old date format if the date is the same as the one
// that is going to be used for the new date format:
titleForFilename = titleForFilename.Replace(oldDateFormat, "");
}
if (String.IsNullOrEmpty(referenceID))
{
filename = "(" + dateForName + ") " + titleForFilename + extension;
}
else
{
if (String.IsNullOrEmpty(titleForFilename))
{
filename = "(" + dateForName + ") " + referenceID + extension;
}
else
{
filename = "(" + dateForName + ") " + referenceID + " - " + titleForFilename + extension;
}
}
filename = WBUtils.RemoveDisallowedCharactersFromFilename(filename);
SPContentType classFolderType = null;
SPContentType filePartFolderType = null;
try
{
classFolderType = ProtectedMasterLibrary.Site.RootWeb.ContentTypes[WBRecordsType.RECORDS_LIBRARY__CLASS_FOLDER_CONTENT_TYPE];
filePartFolderType = ProtectedMasterLibrary.Site.RootWeb.ContentTypes[WBRecordsType.RECORDS_LIBRARY__FILE_PART_FOLDER_CONTENT_TYPE];
}
catch (Exception exception)
{
WBLogging.RecordsTypes.Unexpected("Couldn't find the class and/or file part folder content types.");
throw new Exception("Couldn't find the class and/or file part folder content types.", exception);
}
if (classFolderType == null)
{
classFolderType = ProtectedMasterLibrary.Site.RootWeb.ContentTypes[WBRecordsType.RECORDS_LIBRARY__FALL_BACK_FOLDER_CONTENT_TYPE];
}
if (filePartFolderType == null)
{
filePartFolderType = ProtectedMasterLibrary.Site.RootWeb.ContentTypes[WBRecordsType.RECORDS_LIBRARY__FALL_BACK_FOLDER_CONTENT_TYPE];
}
SPFolder protectedLibraryRootFolder = ProtectedMasterLibrary.List.RootFolder;
protectedLibraryRootFolder.WBxGetOrCreateFolderPath(fullClassPath, classFolderType.Id);
SPFolder actualDestinationFolder = protectedLibraryRootFolder.WBxGetOrCreateFolderPath(fullFilingPath, filePartFolderType.Id);
/*
* // This next bit is all because we've been having problems when new folders had to be created:
* if (actualDestinationFolder == null)
* {
* WBLogging.RecordsTypes.HighLevel("We have to create part of the folder path: " + fullFilingPath);
* actualDestinationFolder = protectedLibraryRootFolder.WBxGetOrCreateFolderPath(fullFilingPath, filePartFolderType.Id);
*
* WBLogging.RecordsTypes.HighLevel("Now we're going to add a dummy first file:");
*
* MemoryStream memoryStream = new MemoryStream(Encoding.UTF8.GetBytes("Please ignore this file."));
* SPFile dummyFile = actualDestinationFolder.Files.Add("FirstFile.txt", memoryStream);
*
* WBLogging.RecordsTypes.HighLevel("Now we're going to try to update the file");
* try
* {
* dummyFile.Item.Update();
* }
* catch (Exception e)
* {
* WBLogging.RecordsTypes.Unexpected("And exception did occur while updating the dummy item", e);
* }
*
* memoryStream.Dispose();
*
* WBLogging.RecordsTypes.HighLevel("Now re-opening the whole ProtectedMasterLibrary object");
*
* ProtectedMasterLibrary.ReOpen();
*
* WBLogging.RecordsTypes.HighLevel("Have re-opened the whole ProtectedMasterLibrary object - now re-getting the SPFolder:");
*
* protectedLibraryRootFolder = ProtectedMasterLibrary.List.RootFolder;
* actualDestinationFolder = protectedLibraryRootFolder.WBxGetFolderPath(fullFilingPath);
* }
*/
if (ProtectedMasterLibrary.Web.WBxFileExists(actualDestinationFolder, filename))
{
filename = ProtectedMasterLibrary.Web.WBxMakeFilenameUnique(actualDestinationFolder, filename);
}
SPFile uploadedFile = actualDestinationFolder.Files.Add(filename, document.OpenBinaryStream());
SPListItem uploadedItem = uploadedFile.Item;
if (extraMetadata == null)
{
extraMetadata = new WBItem();
}
if (!extraMetadata.IsUsingColumn(WBColumn.DatePublished))
{
extraMetadata[WBColumn.DatePublished] = DateTime.Now;
}
if (!extraMetadata.IsUsingColumn(WBColumn.PublishedBy) && SPContext.Current != null)
{
extraMetadata[WBColumn.PublishedBy] = SPContext.Current.Web.CurrentUser;
}
WBRecord newRecord = new WBRecord(this, uploadedItem, uploadedItem.ID.ToString(), document, extraMetadata);
if (feedback != null)
{
String urlToFolder = newRecord.ProtectedMasterRecord.AbsoluteURL.Replace(newRecord.Name, "");
feedback.AddFeedback("Uploaded file to protected, master records library");
feedback.AddFeedback("Master record: <a href='" + newRecord.ProtectedMasterRecord.AbsoluteURL + "' target='_blank'>" + newRecord.ProtectedMasterRecord.AbsoluteURL + "</a>");
feedback.AddFeedback("In folder: <a href='" + urlToFolder + "' target='_blank'>" + urlToFolder + "</a>");
}
if (recordToReplace != null)
{
// OK so actually we need to do the replacement actions with elevated priviledges:
//bool digestOK = SPContext.Current.Web.ValidateFormDigest();
//if (digestOK)
//{
SPSecurity.RunWithElevatedPrivileges(delegate()
{
using (WBRecordsManager manager = new WBRecordsManager(callingUserLogin))
{
WBRecord elevatedRecordToReplace = manager.Libraries.GetRecordByID(recordToReplace.RecordID);
if (replacingAction == WBPublishingProcess.REPLACE_ACTION__ARCHIVE_FROM_IZZI)
{
elevatedRecordToReplace.LiveOrArchived = WBColumn.LIVE_OR_ARCHIVED__ARCHIVED;
elevatedRecordToReplace.RecordSeriesStatus = WBColumn.RECORD_SERIES_STATUS__ARCHIVED;
}
else
{
elevatedRecordToReplace.RecordSeriesStatus = WBColumn.RECORD_SERIES_STATUS__RETIRED;
}
elevatedRecordToReplace.Update(callingUserLogin, "Record was " + elevatedRecordToReplace.RecordSeriesStatus + " because it was replaced through publishing process");
if (feedback != null)
{
feedback.AddFeedback("Archived record being replaced");
}
WBLogging.Debug("WBRecordsLibraries.DeclareNewRecord(): Archived the record being replaced Record ID = " + recordToReplace.RecordID);
}
});
newRecord.ReplacesRecordID = recordToReplace.RecordID;
newRecord.RecordSeriesID = recordToReplace.RecordSeriesID;
newRecord.RecordSeriesIssue = "" + (recordToReplace.RecordSeriesIssue.WBxToInt() + 1);
newRecord.RecordSeriesStatus = WBColumn.RECORD_SERIES_STATUS__LATEST;
}
else
{
newRecord.ReplacesRecordID = null;
newRecord.RecordSeriesID = newRecord.RecordID;
newRecord.RecordSeriesIssue = "1";
newRecord.RecordSeriesStatus = WBColumn.RECORD_SERIES_STATUS__LATEST;
}
newRecord.LiveOrArchived = WBColumn.LIVE_OR_ARCHIVED__LIVE;
newRecord.UpdateMasterAndCreateCopies(feedback, callingUserLogin);
bool beforeForDocument = document.Web.AllowUnsafeUpdates;
document.Web.AllowUnsafeUpdates = true;
// And now just copy back to the original document any metadata changes:
document.MaybeCopyColumns(newRecord.Metadata, WBRecord.DefaultColumnsToCopy);
// And let's make sure that the original document is using the work box document content type:
if (document.IsSPListItem)
{
SPContentType workBoxDocumentType = document.Item.ParentList.ContentTypes[WBFarm.Local.WorkBoxDocumentContentTypeName];
if (workBoxDocumentType != null)
{
document.Item["ContentTypeId"] = workBoxDocumentType.Id;
}
}
document.Update();
// uploadedItem.Update();
// uploadedFile.Update();
bool beforeForUploadedFile = uploadedFile.Web.AllowUnsafeUpdates;
uploadedFile.Web.AllowUnsafeUpdates = true;
if (uploadedFile.CheckOutType != SPFile.SPCheckOutType.None)
{
uploadedFile.WBxCheckInAs("Declared new major version of record.", SPCheckinType.MajorCheckIn, callingUserLogin);
}
else
{
WBLogging.Migration.Verbose("There was no need to check in file: " + uploadedFile.Name);
}
uploadedFile.Web.AllowUnsafeUpdates = beforeForUploadedFile;
document.Web.AllowUnsafeUpdates = beforeForDocument;
return(newRecord);
}
public WBDocument GetOrCreateRecordCopy(WBTaskFeedback feedback, WBRecord record)
{
WBDocument masterRecordDocument = record.ProtectedMasterRecord;
WBDocument recordCopyDocument = GetDocumentByID(record.RecordID);
if (recordCopyDocument == null)
{
Web.AllowUnsafeUpdates = true;
bool forPublicWeb = true;
if (ProtectiveZone == WBRecordsLibrary.PROTECTIVE_ZONE__PROTECTED)
{
forPublicWeb = false;
}
List <String> path = masterRecordDocument.Item.WBxGetFolderPath();
SPFolder rootFolder = List.RootFolder;
SPFolder actualDestinationFolder = rootFolder.WBxGetOrCreateFolderPath(path, forPublicWeb);
string filename = masterRecordDocument.Item.Name;
if (forPublicWeb)
{
filename = WBUtils.PrepareFilenameForPublicWeb(filename);
}
if (Web.WBxFileExists(actualDestinationFolder, filename))
{
throw new Exception("The file being copied already exists in the library - this should never happen!");
}
SPFile copiedFile = null;
using (Stream stream = masterRecordDocument.OpenBinaryStream())
{
copiedFile = actualDestinationFolder.Files.Add(filename, stream);
stream.Close();
}
recordCopyDocument = new WBDocument(this, copiedFile.Item);
recordCopyDocument.MaybeCopyColumns(record.Metadata, WBRecord.DefaultColumnsToCopy);
recordCopyDocument.Item.UpdateOverwriteVersion();
// If the new file is checked out by this creation process - then check it in:
if (copiedFile.CheckOutType != SPFile.SPCheckOutType.None)
{
copiedFile.CheckIn("Document published here from a workbox. The original source URL was: " + masterRecordDocument.AbsoluteURL, SPCheckinType.MajorCheckIn);
}
Web.AllowUnsafeUpdates = false;
recordCopyDocument.DebugName = "Copy of " + record.RecordID + " for: " + this.URL;
if (feedback != null)
{
String folderURL = recordCopyDocument.AbsoluteURL.Replace(recordCopyDocument.Name, "");
feedback.Created("Created copy: <a href='" + recordCopyDocument.AbsoluteURL + "' target='_blank'>" + recordCopyDocument.AbsoluteURL + "</a>");
feedback.Created("In folder: <a href='" + folderURL + "' target='_blank'>" + folderURL + "</a>");
}
}
return(recordCopyDocument);
}
public WBPublishingProcess PublishDocument(WBPublishingProcess process)
{
SPListItem currentItem = process.CurrentItem;
WBDocument document = new WBDocument(process.WorkBox, currentItem);
WBTaskFeedback feedback = new WBTaskFeedback(WBTaskFeedback.TASK_TYPE__PUBLISH, process.CurrentItemID);
feedback.PrettyName = document.Name;
process.LastTaskFeedback = feedback;
// Just check that the IAO at time of publishing is captured:
process.AddExtraMetadata(WBColumn.IAOAtTimeOfPublishing, process.OwningTeamsIAOAtTimeOfPublishing);
if (SPContext.Current != null)
{
process.AddExtraMetadataIfMissing(WBColumn.PublishedBy, SPContext.Current.Web.CurrentUser);
}
process.AddExtraMetadataIfMissing(WBColumn.DatePublished, DateTime.Now);
if (process.ProtectiveZone != WBRecordsType.PROTECTIVE_ZONE__PROTECTED)
{
// If the document is going on the public or public extranet zones then let's set a review date for 2 years from now:
process.AddExtraMetadataIfMissing(WBColumn.ReviewDate, DateTime.Now.AddYears(2));
}
if (process.RecordsTypeTaxonomy == null)
{
WBLogging.Debug("Yeah - the process.RecordsTypeTaxonomy == null !! ");
}
else
{
WBLogging.Debug("No - the process.RecordsTypeTaxonomy was NOT null !! ");
}
try
{
// Setting the various keys metadata values on the document to be published:
WBRecordsType recordsType = new WBRecordsType(process.RecordsTypeTaxonomy, process.RecordsTypeUIControlValue);
document.RecordsType = recordsType;
document.FunctionalArea = new WBTermCollection <WBTerm>(process.FunctionalAreasTaxonomy, process.FunctionalAreaUIControlValue);
document.SubjectTags = new WBTermCollection <WBSubjectTag>(process.SubjectTagsTaxonomy, process.SubjectTagsUIControlValue);
document.OwningTeam = new WBTeam(process.TeamsTaxonomy, process.OwningTeamUIControlValue);
document.InvolvedTeams = new WBTermCollection <WBTeam>(process.TeamsTaxonomy, process.InvolvedTeamsUIControlValue);
document.ProtectiveZone = process.ProtectiveZone;
document.Title = process.CurrentShortTitle;
WBLogging.Debug("Set document.Title = " + document.Title);
document.Update();
document.Reload();
process.WorkBox.GenerateAndSetFilename(recordsType, document);
document.Update();
document.Reload();
process.ReloadCurrentItem();
}
catch (Exception e)
{
feedback.Failed("It was not possible to save the metadata to the document before publishing it", e);
WBLogging.Debug("It was not possible to save the metadata to the document before publishing it");
process.CurrentItemFailed();
return(process);
}
WBLogging.Debug("Starting WBRecordsManager.PublishDocument()");
if (!document.IsSPListItem)
{
feedback.Failed("You can currently only publish SPListItem backed WBDocument objects");
WBLogging.Debug("WBRecordsManager.PublishDocument(): WBDocument wasn't a list item");
process.CurrentItemFailed();
return(process);
}
WBRecord recordToReplace = null;
if (!String.IsNullOrEmpty(process.ToReplaceRecordID))
{
WBLogging.Debug("WBRecordsManager.PublishDocument(): Replacing record with id: " + process.ToReplaceRecordID);
recordToReplace = Libraries.GetRecordByID(process.ToReplaceRecordID);
if (recordToReplace == null)
{
feedback.Failed("Couldn't find the record that is meant to be replaced with Record ID = " + process.ToReplaceRecordID);
WBLogging.Debug("WBRecordsManager.PublishDocument(): Couldn't find the record that is meant to be replaced with Record ID = " + process.ToReplaceRecordID);
process.CurrentItemFailed();
return(process);
}
}
WBLogging.Debug("WBRecordsManager.PublishDocument(): About to declare new record");
WBRecord newRecord = null;
try
{
newRecord = Libraries.DeclareNewRecord(feedback, _callingUserLogin, document, recordToReplace, process.ReplaceAction, process.ExtraMetadata);
}
catch (Exception e)
{
feedback.AddFeedback("Something went wrong with first attempt to publish document");
feedback.AddException(e);
WBLogging.RecordsTypes.Unexpected("Something went wrong with first attempt to publish document", e);
}
if (newRecord == null)
{
WBLogging.RecordsTypes.Unexpected("Making a second attempt to publish document");
try
{
newRecord = Libraries.DeclareNewRecord(feedback, _callingUserLogin, document, recordToReplace, process.ReplaceAction, process.ExtraMetadata);
}
catch (Exception e)
{
feedback.Failed("Something went wrong with the second attempt to publish document", e);
WBLogging.RecordsTypes.Unexpected("Something went wrong with the second attempt to publish document", e);
process.CurrentItemFailed();
return(process);
}
}
WBLogging.Debug("WBRecordsManager.PublishDocument(): Declared new record");
feedback.Success();
process.CurrentItemSucceeded();
if (newRecord != null && newRecord.ProtectiveZone != WBRecordsType.PROTECTIVE_ZONE__PROTECTED)
{
String documentType = GetDocumentType(newRecord.ProtectedMasterRecord);
bool needsEmailToIAONow = (documentType == WBColumn.DOCUMENT_TYPE__SPREADSHEET);
bool needsEmailToWebteamNow = !String.IsNullOrEmpty(process.WebPageURL);
if (needsEmailToIAONow || needsEmailToWebteamNow)
{
//WBLogging.Debug("WBRecordsManager.PublishDocument(): process.WebPageURL has been set - so creating or updating alert email");
SPUser publisehdByUser = newRecord.ProtectedMasterRecord[WBColumn.PublishedBy] as SPUser;
String publishedByString = "Published by: <unknown>";
if (publisehdByUser != null)
{
publishedByString = "Published by: " + publisehdByUser.Name;
}
List <SPUser> approvedByUsers = newRecord.ProtectedMasterRecord[WBColumn.PublishingApprovedBy] as List <SPUser>;
String approvedByString = "Approved by: <unknown>";
if (approvedByUsers != null)
{
approvedByString = "Approved by: " + approvedByUsers.WBxToPrettyString();
}
if (needsEmailToWebteamNow && String.IsNullOrEmpty(process.WebteamEmailAlertMessage))
{
process.WebteamEmailAlertMessage = @"<p>Dear Webteam,</p>
<p>One or more documents have been published to the Public Records Library that should be put on a web page.</p>
<p>Web page URL: " + process.WebPageURL + @"</p>
<p>Please find details of the published documents below.</p>
<p>" + publishedByString + "<br/>\n" + approvedByString + "</p>\n\n<p><b>Published Documents:</b></p>\n\n";
}
if (needsEmailToIAONow && String.IsNullOrEmpty(process.IAOEmailAlertMessage))
{
process.IAOEmailAlertMessage = @"<p>Dear Information Asset Owner,</p>
<p>An Excel document has been published to the Public Records Library by a member of your team.</p>
<p>As the responsible Information Asset Owner for this document, please find details of the publication below along with a link.</p>
<p>" + publishedByString + "<br/>\n" + approvedByString + "</p>\n\n<p><b>Published Documents:</b></p>\n\n";
}
String functionalAreaString = "";
if (newRecord.FunctionalArea.Count > 0)
{
functionalAreaString = newRecord.FunctionalArea[0].FullPath;
}
if (needsEmailToWebteamNow)
{
process.WebteamEmailAlertMessage += "<p><a href=\"" + newRecord.ProtectedMasterRecord.AbsoluteURL + "\">" + newRecord.ProtectedMasterRecord.Name + "</a><br/>\n(" + newRecord.ProtectiveZone + "): " + functionalAreaString + "/" + newRecord.RecordsType.FullPath + "</p>\n";
}
if (needsEmailToIAONow)
{
process.IAOEmailAlertMessage += "<p><a href=\"" + newRecord.ProtectedMasterRecord.AbsoluteURL + "\">" + newRecord.ProtectedMasterRecord.Name + "</a><br/>\nLocation: (" + newRecord.ProtectiveZone + "): " + functionalAreaString + "/" + newRecord.RecordsType.FullPath + "</p>\n";
}
if (process.PublishMode != WBPublishingProcess.PUBLISH_MODE__ALL_TOGETHER || !process.HasMoreDocumentsToPublish)
{
if (needsEmailToWebteamNow)
{
WBLogging.Debug("WBRecordsManager.PublishDocument(): Webteam Email Alert Message: " + process.WebteamEmailAlertMessage);
StringDictionary headers = new StringDictionary();
headers.Add("to", WBFarm.Local.PublicWebsiteTeamEmail);
headers.Add("cc", WBFarm.Local.PublicDocumentEmailAlertsTo);
headers.Add("content-type", "text/html");
headers.Add("bcc", WBFarm.Local.SendErrorReportEmailsTo);
headers.Add("subject", "New documents published for a web page");
WBUtils.SendEmail(Libraries.ProtectedMasterLibrary.Web, headers, process.WebteamEmailAlertMessage);
}
process.WebteamEmailAlertMessage = null;
WBLogging.Debug("WBRecordsManager.PublishDocument(): Webteam Email Alert Message: " + process.WebteamEmailAlertMessage);
if (needsEmailToIAONow)
{
StringDictionary headers = new StringDictionary();
SPUser teamsIAO = Libraries.ProtectedMasterLibrary.Web.WBxEnsureUserOrNull(process.OwningTeamsIAOAtTimeOfPublishing);
if (teamsIAO != null)
{
headers.Add("to", teamsIAO.Email);
headers.Add("cc", WBFarm.Local.PublicDocumentEmailAlertsTo);
}
else
{
headers.Add("to", WBFarm.Local.PublicDocumentEmailAlertsTo);
}
headers.Add("content-type", "text/html");
headers.Add("bcc", WBFarm.Local.SendErrorReportEmailsTo);
headers.Add("subject", "New Excel documents published for which you are IAO");
WBUtils.SendEmail(Libraries.ProtectedMasterLibrary.Web, headers, process.IAOEmailAlertMessage);
process.IAOEmailAlertMessage = null;
}
}
}
}
else
{
WBLogging.Debug("WBRecordsManager.PublishDocument(): Either publishing failed - or web page URL was not set");
}
return(process);
}